Executive Coordinator - Government Affairs

The Government Affairs Coordinator serves as a liaison between the District and community, civic, and governmental entities. This position ensures the District maintains strong relationships with stakeholders and remains informed and responsive to developments at the local, county, and state levels. Responsibilities include representing the District at external meetings, analyzing legislation, drafting responses, and tracking public policy that may affect District operations or strategy. The role requires political acumen, public communication skills, and the ability to build trust across diverse sectors.

Supervision

This position has no supervisory responsibilities.

This reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Represent the District at neighborhood, community, civic, city, county, state, and fire service/legislative meetings.

Build and maintain relationships with community organizations, elected officials, and agency partners.

Monitor government activities (local, state, and federal) that could impact District operations or priorities.

Analyze legislation and policy proposals to assess potential impacts and identify District interests.

Draft regulatory responses or position statements on proposed legislation or initiatives.

Track public projects, developments, and planning initiatives that intersect with District goals or service delivery.

Report significant or urgent developments to the supervisor and leadership team.

Compile and present meeting summaries, action items, or policy updates for internal briefings.

Assist executive leadership in goal setting, project execution, and community engagement initiatives.

May provide public information support during high call volume or major emergency incidents.

Maintain regular and reliable attendance.

Performs other related duties as assigned to support the District’s legislative and community engagement priorities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Required

• Bachelor’s Degree in Public Administration, Business, Public Relations, Political Science, or a related field; and 
• Minimum of five (5) years of progressively responsible experience in government relations, public affairs, community engagement, or legislative analysis.

OR

• Associate’s Degree in Public Administration, Business, Public Relations, Political Science, or a related finance field; and 
• Minimum of eight (8) years of progressively responsible experience in government relations, public affairs, community engagement, or legislative analysis.

OR

• High School Diploma or equivalent; and 
• Eleven (11) years of progressively responsible experience in government relations, public affairs, community engagement, or legislative analysis.

OR

Certificates, Licenses and Registrations

Required

Knowledge, Skills and Abilities

Knowledge of:

• federal, state, and local government structures and legislative processes.
• public policy analysis and regulatory response development.
• public meeting protocols, community planning, and interagency relations.
• executive office operations, scheduling practices, and administrative protocols.
• principles of public administration, organizational governance, and executive-level reporting.
• confidentiality laws, data security standards, and ethical practices in managing sensitive executive communications and records.
• records management, archival processes, and version control for official and historical documentation.
• standards for preparing professional correspondence, reports, and presentations, including grammar, formatting, and composition.
• project coordination principles and workflow management practices in a high-level administrative setting.
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration platforms such as Microsoft Teams and Zoom.
• administrative systems, file management, and digital tools commonly used in public sector environments.
• public sector terminology, policy development processes, and administrative procedures.
• relevant software platforms used in municipal environments (e.g., Central Square [OneSolution], Workforce Telestaff), as applicable to scheduling or executive support.

Skills:

• Strong relationship-building and interpersonal skills.
• Professional presentation and diplomacy in political and public environments.
• Research and legislative analysis skills.
• Expert-level proficiency in Microsoft Office Suite and other executive support software and tools.
• Strong written and verbal communication skills for preparing high-quality correspondence, reports, and presentations.
• Exceptional time management, multitasking, and prioritization in a fast-paced, high-responsibility environment.
• Meticulous attention to detail in managing schedules, reviewing documents, and maintaining records.
• Effective coordination and follow-up of executive meetings, briefings, and stakeholder engagements.
• High-level discretion, professionalism, and interpersonal tact in all communications.
• Project management skills to assist with or independently lead initiatives, research assignments, or special tasks.
• Skilled in information gathering, data analysis, and preparation of concise briefing materials or summaries.
• Ability to maintain and update complex calendars, meeting logistics, and travel arrangements efficiently.

Ability to:

• represent the District professionally in varied civic and governmental settings.
• navigate sensitive or complex political topics with tact and neutrality.
• work flexible hours, including early mornings, evenings, or weekends as needed.
• manage and prioritize complex executive calendars, travel logistics, and/or meeting coordination independently.
• maintain confidentiality and demonstrate discretion in handling sensitive executive information and communications.
• communicate effectively and diplomatically with high-level officials, staff, and external stakeholders.
• interpret and apply organizational policies, procedures, and standards in support of executive decision-making.
• handle multiple projects simultaneously with efficiency, adaptability, and a high degree of accuracy.
• anticipate executive needs and take proactive action in preparing materials, scheduling, and follow-up tasks.
• prepare, proofread, and edit executive correspondence, reports, and public-facing documents to professional standards.
• exercise sound judgment, emotional intelligence, and professionalism in all interactions and problem-solving efforts.
• conduct research, compile findings, and develop executive-level summaries or analysis for decision support.
• represent the assigned division with integrity, responsiveness, and a strong customer service orientation. 

Tools & Equipment Used 

• 10-key calculators
• Personal computers
• Fax machine 
• Photocopiers 
• Multi-line telephone systems

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is typically performed in a professional office setting within a fire district administrative or operational facility. The environment may include moderate noise levels, frequent interruptions, and a fast-paced workload that requires adaptability and focus. Employees in this role regularly interact with a variety of individuals, including internal staff, external partners, and members of the public, and may occasionally be required to travel to other District sites or attend off-site meetings. The position requires the ability to maintain confidentiality, professionalism, and composure in a service-oriented and occasionally high-pressure setting.  

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel objects, tools, or controls. The position requires frequent use of a computer and telephone, including prolonged periods of keyboarding and viewing a monitor. The employee may occasionally be required to stand, walk, reach with hands and arms, bend, or lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Application Posting:  2/25/2026 - 3/16/2026
Oral Board Interviews: 04/01/2026
Chief's Interviews: 04/09/2026
Background Investigation:  4/10/2026 - 05/08/2026
Estimated Start: 5/26/2026