Senior Administrative Assistant, Public Policy - Washington D.C.

Casey Family Programs, an Equal Opportunity Employer, is the nation’s largest operating foundation focused on safely reducing the need for foster care and building Communities of Hope for children and families across America.  Founded in 1966, Casey Family Programs works in all 50 states, the District of Columbia, two territories, and tribal nations to influence long-lasting improvements to the safety and success of children, families and the communities where they live. Casey Family Programs values diversity, equity, inclusion, anti-racism, anti-discrimination, and respect for individuals in the workplace. We encourage candidates with diverse lived experience and perspectives to apply.

Job Summary:

The Senior Administrative Assistant is responsible for providing administrative support to the Public Policy work unit. Works with Casey staff, collaborators, and partners in support of the work unit goals.

Essential Responsibilities:

• Provides a wide range of project and event support to work unit staff.  Plans and collects information on event logistics including participant scheduling, location, and agenda.  Assists in the creation of project plans and timelines, and tracks the completion of deliverables, project expenditures, and contract compliance.
• Assists work unit staff with financial processes including invoices, employee expense reports, and credit card reconciliations. Ensures compliance with Casey’s financial policies and procedures.  May assist with work unit budgeting, tracking, and Monthly Spending Analysis (MSA).
• Provides general office support to work unit staff, including ordering supplies, equipment, and serving as a liaison with other Casey work units.  Responds to incoming inquiries on a wide variety of issues and works through to resolution.
• Manages paper and electronic files in accordance with appropriate guidelines and regulations.  Inputs information into various electronic systems, prepares regular and ad hoc reports, and prepares other information when requested by work unit leadership team.
• Assists work unit staff in establishing and monitoring contracts.
• Performs other duties as assigned.

Qualifications:

• An associate’s degree and at least 3 years of administrative support experience are required. Working experience in a similar role may be substituted for a degree.
• Strong organizational skills and effective written and verbal communication skills are needed.
• A broad knowledge of computer software is required. Advanced skills in the Microsoft Word and Microsoft Excel are desired.
• Proven success in working in a diverse, multi-cultural environment is required.
• Ability to perform effectively in high pressure and stressful work environment. Ability to manage stress and self-care.
• Ability to work onsite full-time to meet the collaborative responsibilities that are essential for position. Regular and reliable attendance is required.
• Physical requirements include the ability to lift and reach for light objects; ability to type and work at a computer for extended periods of time as a primary job function.
• Ability to protect the confidentiality of sensitive information by learning and following all relevant policies and protocols and using sound judgment in the handling and sharing of that information.
• Local travel as well as occasional out of town travel may be required. Driving on Casey business may require use of personal vehicle; adherence to vehicle safety guidelines and qualification for insurance is require.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The typical hiring range for this position in Washington D.C. is $63,368 to $74,550. The full salary range for the role is $63,368 to $85,733. As a mission-driven organization, Casey strives to balance competitive pay with our mission. Actual placement in the range will depend on a candidate’s job-related skills, experience, and expertise, as evaluated during the interview process.

Casey Family Programs offers comprehensive benefits including medical, dental and vision coverage, accrual of 12 days of annual leave, 12 days of sick leave,10 paid holidays per year, and each employee receives one personal holiday to use each calendar year. Employees that meet certain tenure qualifiers are eligible for up to eight weeks of parental leave for the birth or placement of a child for adoption or foster care. After the completion of 10 years of continuous, full-time regular employment, employees in good standing are permitted for a three-month sabbatical with pay. CFP also offers many opportunities for continued learning, training, and development.

This position will remain open until the needs are met and is subject to closure at any time without notice. It is to your advantage to file your application early as you will not be able to apply once the position has closed.