Elections Specialist / Elections Specialist, Senior

Under general supervision, learns and performs a variety of administrative and general support duties for Lake County elections and voter registration functions in accordance with applicable laws, regulations, and policies; explains voter registration and election procedures to the public, officeholders, candidates, committees, and local entities; enters and maintains data into an electronic system; prepares, sends, and processes correspondence, affidavits of registrations, candidate filing documents, petitions, and ballots; and performs related duties as assigned.

ELECTIONS SPECIALIST 

Education and Experience:

Two (2) years of full-time work experience performing a variety of office and administrative support work requiring considerable public contact.

ELECTIONS SPECIALIST SENIOR

Licensing and Certifications:

Possession of, or ability to obtain, an appropriate valid California Driver's License.

Education and Experience:

Three (3) years of full time work experience performing a variety of office and administrative support work requiring considerable public contact, including one (1) year of experience comparable to that of an Elections Specialist with the County of Lake.

This is not exhaustive of all job responsibilities. For more details, please refer to the link provided below.

To view the complete job description visit https://www.governmentjobs.com/careers/lakecountyca/classspecs

The information presented in job postings, job descriptions, or recruitment materials does not form a legally binding contract, either explicit or implicit. Benefits may differ among different employee groups. The details provided in these materials are subject to change or cancellation without prior notification. Prospective employees of the County of Lake must undergo the County's pre-employment medical review program upon receiving a conditional job offer before assuming their position with the County.

Applicants may substitute relevant experience and/or education at a 2 to 1 ratio to fulfill minimum qualifications. For further details, individuals should reach out to the Human Resources department.

ADA Accommodations

Individuals in need of accommodation during the application and/or selection process under the Americans with Disabilities Act (ADA) should reach out to County of Lake Human Resources at (707) 263-2213.

The County is an Equal Opportunity-Affirmative Action Employer

Veteran's Preference

ELECTIONS SPECIALIST 

DEFINITION

Under close supervision, learns and performs a variety of administrative and general support duties for Lake County elections and voter registration functions in accordance with applicable laws, regulations and policies; learns to explain voter registration and election procedures to the public, officeholders, candidates, committees and local entities; enters and maintains data into an electronic system; learns to prepare, send and process correspondence, affidavits of registrations, candidate filing documents, petitions, and ballots; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is the entry and first working level in the Elections Specialist series.  Incumbents learn to perform specialized elections work, learn elections procedures and requirements, and learn to support the administration of elections held in Lake County.  Incumbents are expected to develop considerable knowledge of elections procedures and requirements and the ability to apply election policies, laws, and regulations in the performance of work assignments. 

This classification is distinguished from Elections Specialist, Senior in that the Elections Specialist performs a narrower scope of work with more supervision.  

Positions in the Elections Specialist series are flexibly staffed.  Incumbents may advance to the higher classifications after gaining the knowledge, skill, experience, licenses, and certifications which meet the qualifications for and demonstrating the ability to perform the work of the higher-level class.

SUPERVISION RECEIVED AND EXERCISED

Receives direct supervision from the Deputy Registrar of Voters or the Registrar of Voters.  May provide some training and direction to temporary elections staff.

EXAMPLES OF DUTIES 

Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job.

• Learns and performs a variety of administrative, staff, and office duties in support of elections functions.
• Learns to assist customers and members of the general public at the front counter, over the phone, and by email and to explain voter registration and election procedures to the public, officeholders, candidates, committees, and local entities.
• Learns and implements applicable laws, regulations, and policies, including the National Voter Registration Motor Voter Act and the State of California’s Cal Voter I and Cal Voter II requirements.
• Learns to distribute, process, and maintain affidavits of registrations.
• Learns to enter and maintain all voter registration data into an electronic system, including creating associated reports, proofing all data, and generating voter indexes.
• Learns to prepare, send, and receive voter notifications and correspondence.
• Learns to prepare, distribute, receive, and verify candidate filing documents.
• Learns to issue, process, and verify absentee and provisional ballots.
• Learns to maintain and update street index files and precinct maps.
• Learns to prepare requisite elections reports and reimbursement statements.
• Learns to receive and process various petitions.
• Assists with preparing and assembling supplies for precincts and receiving returned precinct supplies.
• Assists with canvassing election results.
• Operates and maintains specialized election information systems.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Basic elections functions and requirements. 
• Basic inventory control methods and techniques. 
• Recordkeeping principles and procedures. 
• Postal mailing standards and procedures for appropriate bulk mail discounts. 
• Modern office methods and procedures. 
• Good public relations techniques.
• File maintenance and information retrieval systems.
• Mathematics.
• Correct English usage, spelling, grammar, and punctuation.
• Account and fiscal recordkeeping.
• Written and oral communications skills. 
• Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. 
• Principles and techniques for working with groups and fostering effective team interaction

Ability to: 

• Learn and perform a variety of difficult and complex elections support functions.
• Learn to effectively represent the Registrar of Voters in responding to inquiries and providing information and assistance about elections.
• Learn, understand, and interpret applicable state, federal, and local ordinance, laws, rules, regulations, and legislation governing the conduct of elections, filing of petitions, and the registration of voters.
• Learn to establish the validity of candidate filing documents and Conflict of Interest Statements.
• Learn to read and interpret maps, drawings, and property documents.
• Follow oral and written directions.
• Type or use word processing software at an acceptable speed to meet production requirements.
• Gather and organize data and information.
• Maintain and update records and reports.
• Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned. 
• Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines.
• Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. 
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Two (2) years of full-time work experience performing a variety of office and administrative support work requiring considerable public contact.

WORKING CONDITIONS, ADA AND OTHER REQUIREMENTS

The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Incumbents will be required to work irregular and extended hours of evenings, weekends, and holidays during election sessions.

Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure?to?extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted?workspaces; and heights more than five stories above ground level.? Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. 

Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work.  

Positions in this class may require local and statewide travel as necessary.

A successful candidate will be required to submit to and pass a background check prior to the appointment.  Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law).

Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County.

The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment.   The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein.  The contents of this specification may be modified or revoked without notice.  Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect.

ELECTIONS SPECIALIST SENIOR

DEFINITION

Under general supervision, performs a variety of administrative and general support duties for Lake County elections and voter registration functions in accordance with applicable laws, regulations and policies; explains voter registration and election procedures to the public, officeholders, candidates, committees and local entities; enters and maintains data into an electronic system; prepares, sends and processes correspondence, affidavits of registrations, candidate filing documents, petitions, and ballots; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is the experienced, journey level class in the Elections Specialist series.   Incumbents lead, coordinate, and perform a wide variety of support duties to assist with the administration of elections held in Lake County. Incumbents must have considerable knowledge of elections procedures and requirements and the ability to apply election policies, laws, and regulations in the performance of work assignments.   

This class is distinguished from Election Specialist because an Election Specialist, Senior may serve as a lead worker and performs a broader range of duties requiring greater knowledge and independence.  Incumbents will be required to work irregular and extended hours of evenings, weekends, and holidays during election sessions.  

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Deputy Registrar of Voters or the Registrar of Voters.  May provide lead direction, work coordination, and training to other staff, as assigned.

EXAMPLES OF DUTIES 

Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job.

• Performs a variety of administrative, staff, and office duties in support of elections functions; may provide lead direction, work coordination and training to lower level staff as assigned.
• Assists customers and members of the general public at the front counter, on the office phone, and by email; explains voter registration and election procedures to the public, officeholders, candidates, committees, and local entities.
• Complies with applicable laws, regulations and policies, including the National Voter Registration Motor Voter Act and the State of California’s Cal Voter I and Cal Voter II requirements.
• Distributes, processes, and maintains affidavits of registrations.
• Enters and maintains all voter registration data into an electronic system; creates associated reports and proofs all data; generates voter indexes.
• Prepares, sends, and receives voter notifications and correspondence,
• Prepares, distributes, receives, and verifies candidate filing documents.
• Issues, processes, and verifies absentee and provisional ballots.
• Maintains and updates street index files and precinct maps.
• Prepares requisite elections reports and reimbursement statements.
• Receives and processes various petitions.
• Assists with preparing and assembling supplies for precincts and receiving returned precinct supplies.
• Assists with the preparation, inventory, and maintenance of a wide variety of voting equipment and elections data.
• Assists with canvassing election results.
• Operates a wide variety of office equipment, including computers; operates and maintains specialized election information systems; confers with software and hardware vendors regarding problems and maintenance.
• Regularly travels to meetings, storage locations, and various election poll sites.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principles of work coordination, planning, and lead direction.
• Modern office methods and procedures. 
• Elections functions, laws, regulations, and requirements.
• Good public relations techniques.
• Advanced file maintenance and information retrieval systems.
• Computers and standard business software used in office and administrative support work.
• Computerized election systems and software.
• Mathematics.
• Correct English usage, spelling, grammar, and punctuation.
• Account and fiscal record keeping.

Ability to:

• Perform a variety of difficult and complex elections support functions.
• Provide work coordination, planning, and lead direction for other staff.
• Effectively represent the Registrar of Voters in responding to inquiries and providing information and assistance about elections.
• Read, understand, and interpret applicable state, federal, and local ordinance, laws, rules, regulations, and legislation governing the conduct of elections, filing of petitions, and the registration of voters.
• Establish the validity of candidate filing documents and Conflict of Interest Statement.
• Follow oral and written directions.
• Type or use word processing software at an acceptable speed to meet production requirements.
• Gather and organize data and information.
• Maintain and update records and reports.
• Operate and use a wide variety of office equipment, including a personal computer and computerized election software.
• Read and interpret maps, drawings, and property documents.
• Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.
• Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines.
• Constantly demonstrate cooperative behavior with colleagues, supervisors, and customers/clients.

Licensing and Certifications:

Possession of, or ability to obtain, an appropriate valid California Driver's License.

Education and Experience:

Three (3) years of full time work experience performing a variety of office and administrative support work requiring considerable public contact, including one (1) year of experience comparable to that of an Elections Specialist with the County of Lake.

WORKING CONDITIONS, ADA AND OTHER REQUIREMENTS

The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Incumbents will be required to work irregular and extended hours of evenings, weekends, and holidays during election sessions.

Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure?to?extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted?workspaces; and heights more than five stories above ground level.? Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. 

Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work.  

Positions in this class may require local and statewide travel as necessary.

A successful candidate will be required to submit to and pass a background check prior to the appointment.  Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law).

Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County.

The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment.   The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein.  The contents of this specification may be modified or revoked without notice.  Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect.