Elections Project Manager
County of RiversideABOUT THE POSITION
- The County of Riverside's Registrar of Voter is seeking a qualified Elections Project Manager to join their Administrative Team in Riverside.
The Elections Project Manager is a management level position reporting to the Assistant Registrar of Voters, with no direct supervisory responsibility. The position is responsible for managing all Registrar of Voters process improvement initiatives and major operational projects. This role applies comprehensive knowledge of elections functions, programs, and services to ensure projects align with County goals and strategic priorities, while identifying, analyzing, and resolving issues encountered during project development and implementation. The position provides high level project, analytical, and budget period support to five managers including Fiscal, Voter Services, Operations, Outreach, and the Public Information Officer. Key responsibilities include coordinating staff, contractors, County departments, and external agencies; managing contracts related to voting technology, election equipment, and services; collaborating with Purchasing to ensure timely acquisition and delivery; supporting operational needs to conduct elections; performing major project analysis under agreement and contract requirements; developing and presenting reports for County and community submission; and delivering presentations and analysis during the budget process.
The ideal candidate for the Elections Project Manager position will possess a strong combination of technical expertise, leadership, and interpersonal skills, with experience managing projects within an elections office or a comparable public-sector elections environment. The most competitive candidates will have proficiency in project management methodologies, ideally with PMI certification, and a proven track record of successfully managing complex projects from initiation to completion. They will demonstrate strong presentation skills and the ability to analyze data to inform decision-making and reporting. Exceptional written and verbal communication skills are essential for collaborating with diverse stakeholders, including staff, contractors, County departments, and community members. The role requires the ability to work independently, manage competing deadlines, and maintain flexibility in scheduling to meet operational and project demands. Bilingual in Spanish is highly desired but not required.
At this time, the position has the opportunity for a hybrid telework schedule based on business need, however job expectations, at times may require in person interaction. Telework may change at any time and you will be expected to report to the office. The incumbent will be required to work in the office full time during elections due to the volume of work.
PLEASE NOTE: Incumbents must be available to work weekends and holidays, including mandatory overtime.
This class has been deemed eligible for the Performance Recognition Plan as set forth under Article 3, Section 311 of the County Management Resolution. Program eligibility requires employees to be in a leadership position, manage other employees or programs, and have significant influence on the achievement of organizational objectives.
Meet the Team!
The Riverside County Department of Registrar of Voters ensures the electoral process will be conducted professionally, consistently demonstrating neutrality and non-partisan decision-making, based upon a thorough knowledge of and compliance with all election laws by administering them timely, responsively and with integrity on behalf of those we serve. EXAMPLES OF ESSENTIAL DUTIES
• Coordinate Registrar of Voters process improvement projects; evaluate and determine project feasibility, resources required, times and critical milestones, along with establishing project objectives and deliverables.
• Review, analyze and prioritize all projects by determining organizational and departmental impacts, cost effectiveness, and quality control assurances and standards improvements; create, complete and maintain necessary project documents and reports.
• Prepare, review and evaluate comprehensive project management reports and correspondences, project summaries and performance metrics; ensure all documentation is accurate, clear and aligned with County standards, regulatory requirements and strategic objectives.
• Complete and submit grant applications to state and federal government agencies to secure funding for projects that enhance election administration, improve voting technology infrastructure, and support other operational and functional initiatives; receive and manage grants by gathering data, preparing and monitoring budgets, and controlling expenditures; ensure compliance and fulfill grant reporting obligations.
• Prepare procurement materials and oversee contractor bidding process; prepare project proposal packets for contractor evaluations to assess qualifications and project fit; negotiate, prepare and submit Registrar of Voters’ project contract proposals; monitor contractor compliance with contractual obligations.
• Assist in preparing project budget documentation and reports; make recommendations and provide support in identifying project cost-savings opportunities or efficiencies within the project scope; assist with tracking project spending ensuring projects remain within approved funding levels; monitor project expenditures and financial commitments to ensure compliance with organizational policies, contractual obligations, and regulatory requirements.
• Serve as the primary liaison and oversee all cross-functional project teams; facilitate effective communication and collaboration on project activities, workflows, timelines and deliverables between elections staff, vendor contractors, County departments, external agencies, stakeholders, and state and federal partners; ensure all parties remain informed, aligned, and accountable for project objectives, milestones and compliance requirements.
• Analyze and interpret local, state and federal laws and regulations pertaining to the Registrar of Voters’ process improvement projects to ensure compliance with all election laws, regulations, deadlines, and reporting requirements; review and assess statutes, ordinances and other regulatory requirements to ensure ongoing compliance to legal and procedural standards.
• Develop and enhance the Registrar of Voters’ Standard Operating Procedures (SOPs) to ensure compliance with federal, state and local election laws and organizational policies; monitor legislative changes, assess operational impacts, and lead process improvement and modernization efforts to maintain accurate and up-to-date SOPs.
• Participate in professional organizations and Registrar of Voters’ networks to share knowledge, stay informed on emerging trends, legislation, and innovations in election administration and technology and support continuous project improvements while keeping the Department aligned with industry standards and evolving voter needs.MINIMUM QUALIFICATIONS
Education: Graduation from an accredited college or university with a bachelor’s degree in public or business administration, or closely related field. (Additional qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.) Possession of a Project Management Professional (PMP) certificate from the Project Management Institute (PMI) is highly desired.
Experience: Three years of project management experience with at least one year working at a project lead over multiple election projects or programs.
Knowledge of: Principles and practices of public administration, project management and organizational operations; methods and techniques used for organizing and managing multiple projects, project plan breakdown, assignment designation, budgeting, procurement and contract management; state and federal election laws, regulations and ordinances; functions, programs and services of the Registrar of Voters’ Department; current trends, best practices and technology in elections administration and civic engagement; methods and resources used in researching, analyzing and evaluating services and vendor capability and performance; competitive bid practices and procedures; principles, methods and tools of quality assurance and quality control; functions of word processing, presentation, database, and spreadsheet software.
Ability to: Plan, interpret and apply election laws, regulations, policies and procedures; facilitate the completion of multi-faceted projects, activities and/or functions with good attention to detail; handle multiple tasks simultaneously; manage projects and work under schedule constraints; use effective communication and interpersonal skills to manage, lead, and coordinate the work of others; prepare bid documents and specifications; prepare and maintain comprehensive records, files, and reports; communicate clearly and concisely in oral and written form; establish and maintain effective and courteous, relationships with employees, supervisors, subordinates, and the general public; provide quality customer service.SUPPLEMENTAL INFORMATION
Other Requirements
License/Certificate: Possession of a valid California Driver’s License is required.
What’s Next?
Open to All Applicants
This recruitment is open to all applicants.
For questions regarding this recruitment
Contact Danilo Lozano at DaLozano@rivco.org with any questions regarding this recruitment.
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APPLICATION INFORMATION
Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C-3 is available here: https://rivcocob.org/board-policiesReasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disabilityProof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).
Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas.Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com.
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