Elections Manager (At-Will)

If you’re reading this ad, you’re probably looking for a change. If you want meaningful work where you can make a direct impact on your community, enjoy the best benefits package around, and save for retirement, look no further. At Pinal County, we are celebrating 150 years of serving our community and improving the lives of our residents every day. If you’re considering making a change, think about contributing to the services and infrastructure that directly affect our citizens. Help us shape the next 150 years! p.s. don’t forget to check out our amazing benefits package.  

Additionally, collaborate with a talented team committed to making Pinal County an outstanding place for residents and staff. Working at Pinal County is an investment in YOU.  

Apply today and find out why Pinal County is more than just a job. 

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Under general supervision performs work of moderate difficulty in assisting the Elections Deputy Director and Director in managing the overall planning, organizing, staffing, logistics and operational activities of the Elections Department. Responsible for recruiting, selecting and managing the temporary and volunteer poll workers and elections’ boards. Manages the delivery of accurate information and training to elections workers, the public, candidates and political parties; performs related work as required. 

This position is not covered under the Pinal County Merit System. Incumbents in this position serve at the pleasure of their respective Appointing Authority. The employment relationship of incumbents in this position is "at will"; the employee may be terminated at any time, for any reason, with or without cause.

• Manage staff through appropriate delegation and work supervision, organization and assignment of task duties, responsibilities, resources and scope of authority.  This includes overseeing staff responsible for candidate filing, campaign finance, inspection and establishment of polling places, election warehouse organization and inventory, delivery and return of election supplies to the polling places, poll worker recruitment, training, and payroll, ballot proofing, the Elections Department website, social media accounts, filing of Board of Supervisors agenda items, voter education activities, and other Elections Department projects and activities.  
• Develop, propose, and implement policies, regulations and procedures to ensure compliance with federal, state and local elections statutes and regulations.
• Work as a liaison with federal and state governments, other county elections and recorders’ office staff members, Pinal County departments, Native American Tribal governments, cities, towns, school districts, special taxing districts, political parties, and other stakeholders to ensure elections law compliance and efficient elections.
• Monitor federal and state websites, bulletins, manuals and media releases to ensure the Elections Department’s awareness of current information and trends.
• Assist with proposing statutory changes to improve elections, with reviewing election-related bills in the Arizona State Legislature, and with reviewing changes to the Secretary of State’s Elections Procedures Manual.
• Assist with ballot creation duties including proofreading all ballot styles, sending ballot proofs to candidates and jurisdictions, working with translators for accurate translations, and creating and reviewing ballot orders.
• Assist with ballot tabulation duties including working with the Early Boards to receive, count, and prepare early ballots for tabulation, oversee the Receiving Boards on Election Night to receive and tabulate the polling place ballots, oversee the Hand Count Boards as part of the election auditing process, and complete necessary reports related to the canvass and post-election audits.
• Assist with election night reporting, including preparing the necessary data uploads into the Pinal County reporting system and the State’s reporting system.
• Represent the Elections Deputy Director, Elections Director and/or the Elections Department at formal and informal meetings.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.  
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other job duties as assigned.

 POSITION SPECIFIC DUTIES 

 Poll Worker Training and Voter Education: 

• Assess the need for temporary elections workers and implement strategies for timely and effective recruitment.
• Recruit, interview, hire and manage Elections permanent, volunteer and paid temporary staffing in consultation with the Deputy Director.
• Supervise, train and evaluate staff members.
• Manage the schedule, workflow, and performance accuracy of assigned staff to include temporary workers.
• Prepare and monitor budget for area(s) of assignment.
• Plan, develop and conduct information and educational activities that inform and educate the public about elections.
• Collaborate with County departments, schools, community organizations and political parties on the recruitment of poll workers.
• Plan, develop and coordinate systems to disseminate information to the general public about elections.
• Oversee design of web pages relating to elections.
• Plan, organize and conduct training programs for polling place election workers 
• Create training manuals and curriculum.
• Evaluate training programs assuring accuracy and effectiveness.
• Develop and disseminate public information materials.
• Respond to public inquiries regarding election and voter activities.

 Supervises:

• Elections Specialist(s)
• Temporary Staffing (Poll Workers and Elections Boards Staffing)

• A Bachelor’s Degree in Business or Public Administration, Management, Education, or a related field.
• Two years increasingly responsible elections related experience.
• One year in a supervisory/management and training role.
• Or an equivalent combination of relevant education and/or experience.
• Arizona residents must have a valid Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.

 Special Requirements

• Arizona Secretary of State Election Certification and re-certification every two (2) years;

• Employees who do not hold this certification must attend the AZ Secretary of State Election Certification training and pass the certification examination at the first scheduled training session available.

• Federal, State and Local laws, rules and regulations pertaining to elections.
• Planning, organizing and managing comprehensive and complex operations relating to elections.
• Planning and executing on time critical and logistically complicated serial and parallel events.
• Communicating complex and technical local, state and federal laws and requirements relating to areas of assignment.
• Proficient in exercising effective control over voting methods and devices assuring the security and integrity of their application and use.
• Techniques and practices for effectively dealing with members of the public.
• Principles and practices of effective leadership, supervision and management.
• Voting systems and their various applications.
• Administration, budgeting, procurement, and program management.     
• Records management and retention requirements.
• Data collection, analysis and reporting.        
• Read, analyze, and interpret journals, financial reports, and legal documents.            
• Respond to inquiries or complaints from customers, regulatory agencies, or members of the business community.    
• Establish and maintain effective working relationships with employees, other related County departments, government agencies, and community members.
• Follow written and verbal instructions.          
• Communicate effectively verbally and in writing.    
• Cultivating a positive work environment.
• Providing quality customer service and maintaining productive working relationships.
• Prioritizing and setting manageable goals.
• Being efficient with time at work.
• Communicating effectively with management, staff, customers, and visitors.
• Being flexible and taking criticism constructively.
• Following internal procedures and external regulations.
• Bringing compliance issues to the attention of management.
• Working collaboratively in all facets of position to meet position requirements and support County goals.
• Conform to all safety rules and use all appropriate safety equipment.

 PHYSICAL DEMANDS

The work requires exerting up to 40 pounds of force occasionally, and/or up to 40 pounds of force to move objects, and ability to occasionally lift and carry items up to 25 pounds.  The work also requires the ability to crouch, finger, grasp, handle, reach, perform repetitive motion, kneel, lift, pull, push, hear, speak, frequent movement between areas, operate motor vehicles, and demonstrate mental and visual acuity.

 WORK ENVIRONMENT  

Work is performed in varied work environments throughout the workday. Work is done in an office setting and warehouse. Site visits, pick-up, and delivery to various locations throughout Pinal County is performed. Work is generally performed in a climate controlled, safe and secure work environment. Contact with agitated residents and high stress situations may occur.

NOTICE TO APPLICANTS

 We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.  The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.
 

All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available.  

Pinal County does not participate in STEM Optional Practical Training (STEM OPT).

Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening.  If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law.