Logic and Accuracy Voting Equipment Proofer – San Francisco Department of Elections (1402 Junior Clerk)

Department Background

The mission of the Department of Elections (Department) is to provide equitable access to voting and election-related services and to conduct free, fair, and functional elections for the City and County of San Francisco. Department staff work year-round to ensure that every eligible San Franciscan has easy access to safe, barrier-free registration and voting options. The Department also works continuously to improve its elections programs with the goal of making them ever more efficient and responsive to the needs of San Francisco voters.

The Department strives to cultivate a workplace environment in which employees of all racial and ethnic backgrounds feel respected, valued, and supported in providing the fairest and most effective services possible to San Francisco residents. The Department is committed to maintaining an inclusive workplace and to providing the training and resources necessary for all employees to succeed in delivering equitable services to city residents.

The Department is committed to reaching job seekers of all backgrounds. Everyone, including job seekers from underrepresented communities, is strongly encouraged to apply.

Position Description

In preparation for the June 2, 2026, Statewide Direct Primary Election, the Department is seeking applications for seasonal positions of 1402 Logic and Accuracy Voting Equipment Proofer. These positions will support the Polling Place Operations Division with various election tasks, including validating, monitoring, and tracking reports generated by voting equipment. The role primarily involves working at the Department’s warehouse located at Pier 31.

In addition to the range of duties assigned to the 1402 job code, https://careers.sf.gov/classifications/?classCode=1402&setId=COMMN, the person in this position will have the following tasks:

1. Proofread voting equipment reports to ensure 100% accuracy.
2. Organize, file, and maintain election-related reports, documents, and records in both physical and electronic formats, ensuring accessibility and compliance with departmental standards.
3. Validate, monitor, and track operational and inventory reports, maintaining accurate logs and updating supervisors on discrepancies or concerns.
4. Handle voting equipment, including labeling, tagging, cleaning, organizing, and lifting items weighing up to 50 pounds in accordance with safety procedures.
5. Scan barcodes, prepare forms, labels, and other identification materials for ballots, equipment, and election supplies to ensure proper tracking and documentation.
6. Provide general clerical support, including data entry, copying, distributing materials, and assisting staff with administrative tasks.
7. Assist in warehouse operations, including inventory management, assembly of supply kits, sorting, staging, and organization of election materials and equipment.
8. Support ballot processing and related tasks at City Hall, including sorting, preparation, and clerical assistance as needed.
9. Assist with setup, staging, and logistics of election equipment and supplies at field sites, polling places, and at City Hall.
10. Operate basic warehouse tools and equipment, and assist with loading/unloading materials, as required, while following established safety guidelines.
11. Assist with post-election activities, including organizing, counting, and preparing ballots and supplies for storage or redistribution.
12. Perform other election-related duties as assigned to support smooth operations across multiple locations, including City Hall, warehouse facilities, and polling places throughout San Francisco.

Position Schedule, Requirements, and Work Location

This is a temporary exempt as-needed position. Temporary exempt as-needed employees who have worked more than 1040 hours in any consecutive 12-month period, and whose normal work week at the time of inclusion in the system is not less than 20 hours are eligible for health coverage and retirement benefits. For more information on the City and County of San Francisco benefit policies, refer to the Employee Handbook available at https://sfdhr.org/sites/default/files/documents/Forms-Documents/Employee-Handbook.pdf

Work hours will vary according to the demands of the election cycle, ranging between 20 and 40 hours per week. While most work is expected to be completed during regular business hours (8 a.m. to 5 p.m., Monday through Friday), adjustments may be necessary to meet operational requirements. Employees must be available to work overtime during the week and on weekends as needed. Overtime will be paid at a rate of 1.5 times the hourly rate.

This is a seasonal position, with a tentative start date of April 20, 2026. The tentative assignment end date for this position is June 30, 2026, or earlier. The exact start and end dates for this position will be based on the operational needs of the Department.

Work is generally performed in the warehouse, which has limited temperature control, but may also require offsite duties. Workers may be exposed to varying temperatures, loud noises, dust, fumes, and/or odors.

Position Salary: $28.975 to $35.2125 hourly

$60,268 to $73,242 annually

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. 

Experience:

Six (6) months of clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail: OR

Substitution:

Any one of the following may substitute for the required experience:

1. Completion of 15 semester units (or equivalent quarter units) of coursework from an accredited college or university; OR
2. Completion of a clerical training program (240 hours); OR
3. Completion of an approved City and County of San Francisco Clerical Administrative training program.

Desired Qualifications

• Experience with operating voting equipment, proofing voting system reports, inventory tracking with scanning equipment, and data entry.
• Ability to follow detailed instructions, focus on tasks, multitask, adapt to schedule changes, and operate office equipment including handheld scanners and computers.

To be considered for this position, applications must be received by 5:00 p.m., March 25, 2026.

If you have any questions regarding this recruitment or application process, please contact the Elections Hiring Team at [email protected].

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Carol Isen - Human Resources Director

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.