Elections Training Coordinator (Hybrid)

THIS ANNOUNCEMENT WILL REMAIN OPEN FOR THE SPECIFIED TIME AND IS OPEN ONLY TO CURRENT RESIDENTS OF THE STATE OF COLORADO AT THE TIME OF SUBMITTING YOUR APPLICATION.

SERVICE. INNOVATION. INTEGRITY. EXCELLENCE. INCLUSION.
Are you looking for a career that allows you to improve your world and the world around you? The Colorado Department of State (CDOS) is seeking diverse individuals from all backgrounds to apply for a position that makes a direct impact on enhancing the lives of Coloradans.
  
If your goal is to build a career that makes a difference through the work you do each day, consider joining the dedicated employees of the Colorado Department of State. Whether working from your home or collaborating onsite, your professional experience will be connected and meaningful. Our office offers an RTD Eco-pass (currently free of charge), a secure bike room accessible only to building tenants, and is conveniently located near Civic Center Station, RTD light-rail lines, and the 16th Street Mall. In addition to a great location and fulfilling, impactful work, we offer:

• Employee wellness programs and an on-site fitness center
• 12 paid holidays per year plus generous personal time off and sick leave
• Access to a diverse array of technical, leadership, and supervisory training opportunities
• Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
• Medical and dental health plans
• Paid life insurance
• Automatic short-term (and optional long-term) disability coverage
• Excellent work-life balance through flex schedules, flexplace/remote work, and ad-hoc arrangements

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to:  https://studentaid.gov/manage-loans/forgiveness-cancellation

Our Culture & Environment:
Coloradans come from all walks of life and so do we.
  
Who We Are 
Our mission is to make government easy and accessible for people to further democracy, support economic opportunity for all Coloradans, and demonstrate a standard of integrity and excellence. Our vision is to ensure all Coloradans have a voice in our future, help Coloradans and their businesses thrive, and be the best at what we do.
  
What We Believe
The State of Colorado is an Equal Opportunity Employer. At the Colorado Department of State, we are dedicated to equity, diversity, and inclusion. We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We highly encourage people from all backgrounds, identities, and abilities to apply.
  
Our agency website: Colorado Secretary of State's Office

Elections Division

The Elections Division supports the Secretary of State, as the state’s chief election official, by administering and supervising statutory and constitutional provisions that relate directly or indirectly to the conduct of Colorado elections. These include certifying content to the ballot, publishing the abstract of vote totals, as well as overseeing the verification of petitions for ballot issues, campaign finance filings and enforcement, lobbyist filings and enforcement, voting equipment certifications, requirements of the National Voter Registration Act and the Help America Vote Act, and maintaining the statewide voter registration system.  

Illustration of duties

• Assist with developing and delivering online and in-person course content that promotes uniformity and best practices. 
• Manage certification and training related administrative tasks. 
• Collaborate with internal and external stakeholder groups. 
• Maintain confidentiality of all voters confidential and personal identifying information, personnel information, and any other confidential or proprietary information, as well as comply with all State and Department policies regarding professional conduct and professional practices. 

Duties to include:

Assist with Developing and Delivering Online and In-Person Training

• Plan and schedule in-person training twice per year in coordination with county regional meetings, where appropriate. 
• Coordinate planning and scheduling other training projects like new clerks training, tabletop exercises, and internal staff training. 

Manage Certification and Training Related Administrative Tasks

• Maintain current and organized Division records of training courses and materials.  
• Assist new trainees with enrolling and navigating the e-learning platform. 
• Assist trainees with login and issues accessing training courses. 
• Accurately track and record course completions and credits earned by enrolled trainees during the applicable certification/recertification period. 
• Issue certifications or recertifications to trainees who satisfy the requirements and advise trainees who did not satisfy the requirements that their certifications have lapsed. 

Collaborate with Internal and External Stakeholder Groups

• Conduct training evaluations following every in-person training to solicit participant feedback on the course design, delivery, and content. 
• Regularly seek feedback from participants on the course design, delivery, and content of online trainings. 
• Synthesize and review course evaluations and online course feedback to identify barriers to learning, gaps in the existing curriculum, and other training need, and discuss the summarized findings with Division leadership and subject matter experts. 

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application. 

Class Code & Classification Description:

MINIMUM QUALIFICATIONS:

This position requires a total of five (5) years of relevant professional experience and/or education as outlined below. To be considered for this position, your application must clearly demonstrate that you meet one of the following options outlined below:

OPTION 1 – Experience
Five (5) years of professional experience in education/training coordination or instructional support, to include coordinating logistics such as scheduling, developing training materials, and using common presentation software.

OR

OPTION 2 – Experience and/or Education – Be sure you’ve attached a copy of your unofficial transcript to qualify for this option.

Graduation from an accredited college or university with a bachelor’s degree in education, business administration, communications, organizational leadership, public administration, or a closely related field.

PLUS

Any remaining years of professional experience in education/training coordination or instructional support, to include coordinating logistics such as scheduling, developing training materials, and using common presentation software to total five (5) years.

An unofficial copy of transcripts must be submitted at the time of the application. (you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.)

Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this announcement.

Preferred Qualifications and Competencies

The exceptional candidate will possess these identified knowledge, skills, abilities, and competencies:

• Preference will be given to those candidates with previous State Service related to the work assigned to the position.
• Professional experience designing and preparing training resources, handouts, presentations, activities, and other materials.
• Professional experience and comfort with presenting in-person courses to adult learners.
• Professional experience facilitating group activities.
• Strong communication and presentation skills.
• Ability to work with subject matter experts and stakeholders to identify training needs.
• Professional experience with learning management systems (LMS), e-learning tools, or virtual training platforms.
• Strong attention to detail and record-keeping.
• Strong time management skills.
• Professional experience coordinating logistics such as schedules, venues, and materials.
• Professional experience evaluating training effectiveness and adjusting content or methods.
• Ability to maintain professionalism & de-escalate situations with a variety of stakeholders.
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, and Teams).
• Professional experience reading legislation and rule and tracking changes.
• Professional experience with document and content accessibility tools.
• Content design experience.
• Learning program management experience.
• Professional experience managing projects and process.
• Professional experience managing and coordinating multiple learning initiatives simultaneously.
• Professional experience with creating new and maintaining existing online learning courses.
• Required competencies to Include:  Training skills • Detail oriented • Written and verbal communication skills • Establishing and maintaining interpersonal relationships • Ability to prioritize • Critical thinking skills • Problem solving skills • Committed to advancing a diverse and inclusive perspective • Flexibility and adaptability • Confidentiality, ethical judgement, and integrity

If you do possess any of the above qualifications, please specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

CONDITIONS OF EMPLOYMENT:

• Travel will be required to provide on-site trainings, complete special training projects, and for possible professional development opportunities.
• This position will be required to successfully pass a criminal background check.
• When completing your application package, ensure you have submitted your transcript (if applicable).
• Must be a Colorado resident at the time of submitting your application.
• The Department of State does NOT offer sponsored Visa for employment purposes.

Completing the Application

Applications will be reviewed by a Human Resources Specialist to determine if you meet the minimum qualifications for the position. Your application should specifically address your specialized experience, work products, accomplishments, etc. as they relate to the position duties and minimum and preferred qualifications.

• The minimum qualifications listed in the announcement are NOT optional.
• Cover letters and resumes will NOT be accepted in lieu of the official State of Colorado application form.
• Cover letters and resumes may be attached to the application as supplemental information.

If it is determined that you meet the minimum qualifications, your application may also be used as part of the comparative analysis process to identify a top group for further consideration. The comparative analysis may consist of application reviews, answers to supplemental questions, review of submitted work samples, phone screens, structured interviews, and any other method determined to be valuable in identifying the right candidate.

FAILURE TO DOCUMENT YOUR EXPERIENCE OR EXCLUDING INFORMATION REQUIRED IN THE APPLICATION MAY RESULT IN YOUR APPLICATION BEING REMOVED FROM CONSIDERATION.

APPEAL RIGHTS:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov/board-rules.

Notifications

All correspondence regarding your status in the selection/evaluation process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from “coloradosos.gov” and info@governmentjobs.com addresses. It’s your responsibility to ensure that your email will accept these notices and review your junk mail and spam filtered email.

Colorado Equal Pay for Equal Work Act

A wide salary range is posted for this position, and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based on the salary analysis.

ADAAA Accommodations and Equal Opportunity Employment

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of State is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Laura Darby, at Laura.S.Darby@coloradosos.gov or call (303) 894-2200 ext. 6113.

E-Verify

The Department of State participates in E-Verify in accordance with the program’s Right to Work for all newly hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you will be required to submit original documents to verify your eligibility to work in the U.S. Learn more about E-Verify, including your rights and responsibilities at http://dhs.gov/e-verify.