Elections Specialist

Are you Richmond R.E.A.D.Y? Respect. Equity. Accountability. Diversity…YOU!!!
 
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

The Office of Elections is seeking to hire two Elections Specialists. Incumbents will certify voting machines and ballot machines/scanners, train Officers of Elections on the use of voting machines and ballot machines, serve as rovers on election day, maintain the inventory and supplies of election operations, and act as a point of contact for outside vendors. Incumbents may serve as lead workers, assigning work and monitoring work completion for coworkers and temporary/contracted workers.

• Develop and deliver training for poll workers on equipment setup, operations and troubleshooting
• Update training manuals, guides and reference materials to ensure accuracy and clarity
• Build and sustain relationships with polling locations to coordinate logistics and address site-specific needs

• Manage and maintain election day management and asset management software, ensuring information is current and available for operational needs.
• Maintain inventory and supplies by receiving, storing, securing and delivering election items.
• Troubleshoot elections equipment, performs preventative maintenance, and request assistance with complex repairs.
• Perform administrative tasks such as filling out paperwork related to work tasks and elections operations.
• Help establish strategic plans for training election workers and maintaining election equipment.

MINIMUM TRAINING AND EXPERIENCE:

• High School Diploma or equivalent (G.E.D) required
• Related work experience with elections/voting machines and equipment
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

KNOWLEDGE, SKILLS, AND ABILITIES:
 TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.
 
Knowledge (some combination of the following):

• Operating and repairing elections/voting machines and related equipment e.g. DS200 ballot scanner/tabulator, Poll Pads, etc.
• Databases such as VERIS (Virginia Elections Registration and Information System)
• Relevant Wavelength certifications related to job duties
• Inspecting voting precincts
• Computer programs such as Microsoft Project or Canva for slide creation and training presentations.
• English language including the meaning and spelling of words, composition, and grammar
• Customer service principles
• Using standard office equipment such as: computer, keyboard, monitor, copier, multi-functional printer, telephone, etc.

Skills (some combination of the following):

• Truck Driving
• Staging and set-up of voting equipment
• Inventorying supplies and equipment
• Packaging, shipping, and handling materials and supplies safely
• Communicating with various internal and external departments
• Oral and written communication

 
Abilities (some combination of the following):

• Lead other employees
• Manage multiple priorities and deadlines
• Troubleshoot
• Adapt
• Multi-task
• Problem solve

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

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