Election Deputy
Cerro Gordo County
Full-time
On-site
Mason City, Iowa, United States
ELECTION DEPUTY: Full-time position available with the Cerro Gordo County Auditor’s Office. The Election Deputy is responsible for the planning, coordination, and administration of all election activities conducted by the Auditor’s Office. This position performs administrative and technical work involving voter registration, election management, records maintenance, and support to the Auditor. Responsibilities include developing and implementing election plans, maintaining election and voter registration databases, and ensuring full compliance with applicable state and federal election laws. Applicants must be 18 years of age. The pay is negotiable.
Applications will be accepted until 4:00 PM on December 18, 2025. Pre-employment physical, drug screen, reference checks, and a criminal background check required. Cerro Gordo County is an EOE. Applications can be completed online by visiting our website at: www.cerrogordo.gov
Posted December 8, 2025
General Summary:
The Election Deputy is responsible for the planning, coordination, and administration of all election activities conducted by the Auditor’s Office. This position performs administrative and technical work involving voter registration, election management, records maintenance, and support to the Auditor. Responsibilities include developing and implementing election plans, maintaining election and voter registration databases, and ensuring full compliance with applicable state and federal election laws.
Essential Duties and Responsibilities:
Manage all election operations, ensuring timelines, staffing levels, polling place requirements, supplies and equipment needs, and statutory deadlines are met.
Prepare, distribute, receive, and file election paperwork; design and print ballots; draft and submit legal notices; prepare and maintain all required election documents.
Administer voting programs including absentee, satellite, UOCAVA, health care facility, and Safe at Home.
Maintain voter registration and election management databases to ensure accuracy and data integrity; test, program, maintain, secure, and inventory election equipment; process election data, generate reports, and compile results; prepare abstracts and certificates of election.
Recruit, hire, train, and supervise precinct election officials; develop training materials; work closely with city clerks and school secretaries.
Maintain the Auditor’s Office website, use online reporting systems and databases, upload documents, and ensure informational security measures are met.
Receive, review, process, and manage tobacco and alcohol permits; monitor office supply inventories; coordinate production and resell of plat books.
Prepare and generate the appropriate IRS 1099 forms for all qualifying vendors; prepare and file Auditor’s Office quarterly report.
Provide courteous, knowledgeable, and prompt service to the public and colleagues.
Support overall Auditor’s Office operations, assist with special projects, and perform additional duties as assigned.
In the absence of the Auditor, be able to perform all duties of the Auditor as necessary.
Qualification Requirements:
Education & Experience:
Associate’s degree required, bachelor’s degree preferred. Experience in local government, elections, IT, or office management preferred. Equivalent combinations of education and experience will be considered.
Knowledge, Skills, and Abilities:
Certification & Training Requirements:
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee may be exposed to physical harm caused by an emotional consumer or the general public.
Tasks are regularly performed without exposure to adverse environmental conditions.
Work is normally performed in an office environment. Headaches, eyestrain, carpal tunnel, and related occupational hazards associated with computer work reflect most common potential for injury.
The noise level in the work environment is usually moderate.
Additional Notes:
Must have a valid Iowa Driver's License and have reliable transportation. Must be insurable for driving under county insurance company policies.
Ability to obtain automobile insurance if personal vehicle is ever used for county business for which mileage reimbursement would be received. To be reimbursed for mileage, must provide proof of auto insurance with the following minimum limits:
Applicant will be subject to post offer, pre-employment drug and physical testing, reference checks, and a background check.
Duties may be modified at any time at the discretion of the County Auditor.
Employees must follow all job-related instructions and perform additional duties as assigned.
Cerro Gordo County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer. Cerro Gordo County is subject to and has adopted a policy in compliance with the 2008 Smokefree Air Act.
Applications will be accepted until 4:00 PM on December 18, 2025. Pre-employment physical, drug screen, reference checks, and a criminal background check required. Cerro Gordo County is an EOE. Applications can be completed online by visiting our website at: www.cerrogordo.gov
Posted December 8, 2025
CERRO GORDO COUNTY, IOWA
POSITION DESCRIPTION
POSITION DESCRIPTION
| Position Title: Election Deputy | |
| Department: Auditor | |
| Immediate Supervisor: County Auditor | |
| Shift: Normally 8:00am to 4:30pm, Monday-Friday; additional evening and weekend hours required as-needed. | |
| Location: Cerro Gordo County | |
| FLSA: Exempt- Elected Official Appointee | Salary: Negotiable |
| Approved by: County Auditor | Date: December 8, 2025 |
General Summary:
The Election Deputy is responsible for the planning, coordination, and administration of all election activities conducted by the Auditor’s Office. This position performs administrative and technical work involving voter registration, election management, records maintenance, and support to the Auditor. Responsibilities include developing and implementing election plans, maintaining election and voter registration databases, and ensuring full compliance with applicable state and federal election laws.
Essential Duties and Responsibilities:
Manage all election operations, ensuring timelines, staffing levels, polling place requirements, supplies and equipment needs, and statutory deadlines are met.
Prepare, distribute, receive, and file election paperwork; design and print ballots; draft and submit legal notices; prepare and maintain all required election documents.
Administer voting programs including absentee, satellite, UOCAVA, health care facility, and Safe at Home.
Maintain voter registration and election management databases to ensure accuracy and data integrity; test, program, maintain, secure, and inventory election equipment; process election data, generate reports, and compile results; prepare abstracts and certificates of election.
Recruit, hire, train, and supervise precinct election officials; develop training materials; work closely with city clerks and school secretaries.
Maintain the Auditor’s Office website, use online reporting systems and databases, upload documents, and ensure informational security measures are met.
Receive, review, process, and manage tobacco and alcohol permits; monitor office supply inventories; coordinate production and resell of plat books.
Prepare and generate the appropriate IRS 1099 forms for all qualifying vendors; prepare and file Auditor’s Office quarterly report.
Provide courteous, knowledgeable, and prompt service to the public and colleagues.
Support overall Auditor’s Office operations, assist with special projects, and perform additional duties as assigned.
In the absence of the Auditor, be able to perform all duties of the Auditor as necessary.
Qualification Requirements:
- Positive attitude, professional demeanor, and a genuine interest in serving the public.
- Strong desire to learn and share information related to elections, voter registration, and all areas of the Auditor’s Office.
- Excellent communication and listening skills; ability to convey information clearly and accurately.
- Strong organizational skills with the ability to multitask and maintain focus in a fast-paced environment with frequent interruptions.
- Proficiency with computers and database management systems.
- Ability to work collaboratively as part of a team while exercising sound judgment and discretion.
- Ability to utilize a wide variety of reference and descriptive and/or advisory data and information such as technical manuals and administrative documentation, instructions, policies and procedures, statutes and regulations, legal documents, ordinances, telephone and address directories, maps, voter registration records, computer reports, spreadsheets, and time records.
- Ability to produce reports with proper format, punctuation, spelling, grammar, and using all parts of speech. Requires the ability to communicate with and before others using correct English.
Education & Experience:
Associate’s degree required, bachelor’s degree preferred. Experience in local government, elections, IT, or office management preferred. Equivalent combinations of education and experience will be considered.
Knowledge, Skills, and Abilities:
- Positive attitude and professional demeanor; ability to deal with the public in a tactful and courteous manner.
- Ability to interpret and apply complex election laws.
- Strong organizational skills; able to multitask and work under pressure.
- Excellent written and verbal communication skills.
- Ability to hire, train, supervise, motivate, and evaluate staff.
- Strong analytical skills and attention to detail.
- Ability to maintain confidentiality and handle sensitive issues.
Certification & Training Requirements:
- Completion of State Election Administrator Training level 1 within six months of hire.
- Completion of State Election Administrator Training levels 2 and 3 within four years of hire.
- Regular attendance of election-related trainings, conferences, and workshops as needed throughout employment.
- Status as a Notary Public or ability to obtain.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Work primarily performed in an office setting.
- Frequent lifting of up to 30 lbs., occasional lifting of up to 50 lbs.
- Regular moving, lifting, carrying, setup, and operation of voting equipment.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
While performing the duties of this job, the employee may be exposed to physical harm caused by an emotional consumer or the general public.
Tasks are regularly performed without exposure to adverse environmental conditions.
Work is normally performed in an office environment. Headaches, eyestrain, carpal tunnel, and related occupational hazards associated with computer work reflect most common potential for injury.
The noise level in the work environment is usually moderate.
Additional Notes:
Must have a valid Iowa Driver's License and have reliable transportation. Must be insurable for driving under county insurance company policies.
Ability to obtain automobile insurance if personal vehicle is ever used for county business for which mileage reimbursement would be received. To be reimbursed for mileage, must provide proof of auto insurance with the following minimum limits:
- $100,000 bodily injury for each person
- $300,000 bodily injury for each occurrence
- $100, 000 property damage
OR - $300,000 single limit for all liability
Applicant will be subject to post offer, pre-employment drug and physical testing, reference checks, and a background check.
Duties may be modified at any time at the discretion of the County Auditor.
Employees must follow all job-related instructions and perform additional duties as assigned.
Cerro Gordo County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer. Cerro Gordo County is subject to and has adopted a policy in compliance with the 2008 Smokefree Air Act.