Election Administrator

"INTERNAL APPLICANTS ONLY"

Pottawattamie County Auditor's Office is hiring for the role of Election Administrator.  The Election Administrator is responsible for all duties related to conducting elections and processing the procedural requirements for voter registration and election information according to county, state, and federal statutes. 

Plans, coordinates, and implements all federal, state, county, city, school, and township elections, including absentee, in-office, offsite, and mail voting procedures.

Ensures ADA (Americans with Disabilities Act) compliance at polling locations; secures polling sites and resolves operational issues during elections.

Prepares and manages the Elections Office budget; oversees election materials, equipment, records retention, and applicable election software systems.

Prepares and mails absentee ballots and organizes the Absentee Board in order to open and count the absentee ballots.

Interprets and implements election laws; monitors legislative changes to ensure compliance with county, state, and federal regulations.

Oversees voter registration processes, manages electronic data transfers, and ensures accuracy of registration databases.

Maintains voter registration records utilizing information obtained from real estate descriptions, addresses assigned by the City or County, school and director district maps, and Geographic Information Systems.

Recruits, trains, assigns, and supervises temporary election workers; coordinates daily operations of election staff.

Coordinates candidate filing processes, campaign finance reporting, precinct notifications, election night ballot counting, and public/stakeholder communications.

Proofreads ballots, prepares required election documentation, and assists the Board of Supervisors with official canvasses and certification of results.

Attends various training courses, seminars, and conferences to maintain knowledge of current trends and developments in job related skills and techniques.

Knowledge of voter registration processes, absentee ballot procedures, and election administration requirements.

Knowledge of and ability to interpret and apply the Code of Iowa and applicable county, state, and federal election laws and regulations.

Knowledge of supervisory and management principles, including the ability to direct staff and coordinate workflow.

Proficiency in computers, election software systems, and standard office technology.

Knowledge of office procedures, recordkeeping practices, and document management standards.

Excellent written and verbal communication skills, with the ability to use proper grammar and spelling and interact professionally with the public and officials.

Ability to plan, prioritize, meet deadlines, perform accurate mathematical calculations, and maintain detailed and accurate records and reports.

Ability to follow written and oral instructions, apply departmental policies, and operate a motor vehicle in compliance with traffic laws.

Ability to handle multiple tasks simultaneously, under pressure.

Utilize logic, critical thinking, and sound judgment to analyze, problem solve, and make decisions from information that may be confusing, hostile, disjointed and/or incomplete.

Maintain confidentiality and demonstrate tact and trustworthiness with sensitive information.

Bachelor’s degree and 3-5 years of job-related experience, or equivalent combination of education and experience. 

Valid driver’s license at the time of hire and maintain throughout the course of employment

Reliable transportation for movement to and from various locations and jurisdictions

Strong attention to detail

Willing and able to work extended hours during elections